The trend to employ IT systems, automate telephone systems or outsource call centres to lower cost markets is common in developed markets. Most notably in sectors such as banking, insurance, utilities and the public sector. And usually designed to cut costs and compete with online services.
The trouble is that it is usually to the detriment of the brand experience.
Banking service experiences
Below is an actual letter sent to a bank by an 86-year-old woman. The bank manager, to his credit, thought it amusing enough publish in The Times.
I am writing to thank you for bouncing my cheque with which I endeavoured to pay my plumber last month.
By my calculations, three nanoseconds must have elapsed between his presenting the cheque and the arrival in my account of the funds needed to honor it.
I refer, of course, to the automatic monthly deposit of my entire pension, an arrangement which, I admit, has been in place for only eight years.
You are to be commended for seizing that brief window of opportunity, and also for debiting my account £30 by way of penalty for the inconvenience caused to your bank.
My thankfulness springs from the manner in which this incident has caused me to rethink my errant financial ways. I noticed that whereas I personally answer your telephone calls and letters, when I try to contact you, I am confronted by the impersonal, overcharging, pre-recorded, faceless entity which your bank has
From now on, I, like you, choose only to deal with a flesh-and-blood person.
My mortgage and loan repayments will therefore and hereafter no longer be automatic, but will arrive at your bank, by cheque, addressed personally and confidentially to an employee at your bank whom you must nominate.
Be aware that it is an OFFENCE under the Postal Act for any other person to open such an envelope.
Please find attached an Application Contact which I require your chosen employee to complete.
I am sorry it runs to eight pages, but in order that I know as much about him or her as your bank knows about me, there is no alternative.
Please note that all copies of his or her medical history must be countersigned by a Notary Public figure, and the mandatory details of his/her financial situation (income, debts, assets and liabilities) must be accompanied by documented proof.
In due course, at MY convenience, I will issue your employee with a PIN number which he/she must quote in dealings with me.
I regret that it cannot be shorter than 28 digits but, again, I have modelled it on the number of button presses required of me to access my account balance on your phone bank service.
As they say, imitation is the sincerest form of flattery.
Let me level the playing field even further.
When you call me, press buttons as follows:
IMMEDIATELY AFTER DIALLING, PRESS THE STAR (*) BUTTON FOR ENGLISH
#1. To make an appointment to see me
#2. To query a missing payment.
#3. To transfer the call to my living room in case I am there.
#4 To transfer the call to my bedroom in case I am sleeping.
#5. To transfer the call to my toilet in case I am attending to nature.
#6. To transfer the call to my mobile phone if I am not at home.
#7. To leave a message on my computer, a password to access my computer is required.
Password will be communicated to you at a later date to that Authorized Contact mentioned earlier
#8. To return to the main menu and to listen to options 1 to 9
#9. To make a general complaint or inquiry.
The contact will then be put on hold, pending the attention of my automated answering service.
While this may, on occasion, involve a lengthy wait, uplifting music will play for the duration of the call.
Regrettably, but again following your example, I must also levy an establishment fee to cover the setting up of this new arrangement.
May I wish you a happy, if ever so slightly less prosperous New Year?
Your Humble Client
Don’t make old people mad We don’t like being old in the first place, so it doesn’t take much to piss us off.
I was held in a phone queue to a well known Scottish Business Bank for 6-7 minutes myself last Thursday. The number of buttons to press and codes to remember weighted heavily. The service agent was unable to help and said a colleague would call-back by Friday. On the following Tuesday, I received a letter to say they’d tried to call (8.08am, Friday) and repeated the message (call this number). Thank-you. My call back prompted a repeat of the first experience, with two different people. It lasted 25 minutes. It was less than satisfactory. Correctly noting his inability to help, the bank guy asked if I’d like to make a complaint. Struggling to discern a benefit in so doing, my answer was ‘no thank-you’. We’re just emptying our bank account.
While brand automation may save money there is usually a trade-off in terms of customer or brand experience.
If in doubt where the balance lies, put yourself in the customer’s shoes, or ask a few to test your service or process out.
Avoid spurious processes, keep processes simple, practical and empower your people to listen and solve problems without passing the buck.
Not all customers are the same. Tailor your services to the needs, attitudes and behaviour of specific segments. Also match your business operating hours to your customers.
If you are a bank and reduce your savings interest rates to 0.05% remember that lots of customers will consider that a message to shift business elsewhere. And if you don’t value loyalty, expect to lose it.
A customer who has a bad experience is more likely to tell lots of folks about it than a customer who has a great experience.
And if you are wondering where the example of good is, so are we. Let us know your views.